Did you know that there are more than 4.3 billion email users in the world? This means that more than half the world’s population uses email to communicate with others. With the volume of emails sent each day only growing (347.3 billion!), it is important that emails sent for business purposes are worded and structured well so that they aren’t lost in all the digital noise.
Emails are now a primary mode of communication in the business world. With most companies digitizing their operations, emails are an indispensable way to exchange ideas, ask questions, stay informed, communicate instructions, and define commitments. Emails are also the medium through which information about day-to-day work is exchanged and plans are discussed.
Since emails are such an important part of communications in the business world, they must be written professionally. A poorly written or shoddily structured email that doesn’t communicate its intent clearly can be off-putting for the recipient and reflect poorly on you.
So let’s find out more about what a business email is and how you can learn to write a perfect one.
A business email is a tool used to communicate useful information with employees within an organization, or with partners, clients, suppliers, and stakeholders outside it. They are the official means of communication in various professional and workplace situations. For instance:
Business emails share a few common features that differentiate them from personal or general emails. Here are some:
Now that we’re clear about the basic characteristics of a business email, let’s look at how you can write a professional email.
Writing a business email is about maintaining a consistent tone and conveying your message as precisely and respectfully as possible. It contains no frills or asides and communicates its points effectively.
Here are a few things to keep in mind while writing a business email:
As with all forms of communication, there are no rigid rules about writing a professional email outside the bounds of good language and articulation. However, these tips can serve as a set of general guidelines for writing clean, effective, and smart professional emails.
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